Built for real clinics · Secure by design
One workspace for your entire clinic day.
SmileFlow connects your appointments, patient records, billing, and reports in a single, clean dashboard—so front desk, providers, and owners always see the same truth.
No credit card needed · Works great on laptops & tablets · Appointment reminders included
Today’s visits
18
Checked-in
11
No-shows
2
A/R aging
₦520k
₦380,000
Includes POS, transfers, and pending invoices.
Cut front-desk chaos
Clean queues, reminders, and fewer phone calls for simple questions.
Give clinicians context fast
Notes, history, and billing all linked to the same visit.
Know your numbers daily
Visits, revenue, A/R aging, and more with zero spreadsheet work.
Everything your clinic does, in one system.
SmileFlow connects patient scheduling, clinical notes, billing, and reporting so your team doesn’t have to jump between tools or chase information.
Smart scheduling & reminders
Color-coded slots, provider availability, and automatic SMS/Email/WhatsApp reminders reduce no-shows.
Complete patient profiles
Demographics, clinical history, visits, and attachments in one secure, searchable record.
Consultations & notes
Consultation-first workflows with structured notes, procedures, and follow-up plans.
Invoices, receipts & payments
Generate invoices from consultations, record payments, and export for accounting easily.
KPIs & clinic analytics
Monitor visits per day, revenue trends, no-show rates, A/R aging, and top services.
Team roles & permissions
Give owners, clinicians, front desk, and accountants the right access with role-based control.
From booking to checkout—SmileFlow fits your whole day.
Every part of the patient journey is connected, so nothing gets lost between reception, clinicians, and billing.
- 1
Book or add patient
Patients are booked from the front desk or online; SmileFlow checks overlaps and adds reminders automatically.
- 2
Check-in & queue
Arrivals move into a clear live queue so everyone knows who’s waiting, who’s in the room, and who’s next.
- 3
Consult & document
Clinicians open notes and history in one click, record procedures, and attach files while staying focused.
- 4
Invoice, collect, and track
Invoices are generated from the visit, payments logged, and your analytics update automatically in the background.
Built for your whole clinic team.
SmileFlow helps front desk, clinicians, and owners share the same live picture of the day—without stepping on each other’s toes.
Front desk
See who’s coming in, check patients in with a tap, and keep the waiting room under control.
Clinicians
Open notes and history instantly, document the visit, and never lose track of key information.
Owners & managers
Monitor visits, revenue, and unpaid balances from anywhere, without waiting for manual reports.
Security, logs, and reliability included.
SmileFlow uses HIPAA-aware patterns, role-based access, and encrypted connections so you can focus on patient care while we guard your data.
Encrypted in transit & at rest
Keep patient data protected from browser to database.
Role-based access
Different views for owners, clinicians, front desk, and accountants.
Audit-friendly logs
Key actions are tracked so you can see what changed and when.
Managed updates
We ship improvements and security patches without disrupting visits.
Start small, grow into a full clinic OS.
Whether you’re a single-chair practice or a multi-provider clinic, SmileFlow keeps your operations structured with a clear upgrade path. Start with core scheduling and records, expand into billing and analytics when you’re ready.
- Core scheduling, patient records, and check-in flows.
- Invoices, receipts, and payment tracking when you need it.
- Owner dashboards with visits, revenue, and A/R snapshots.
Ready to run your clinic on SmileFlow?
Log in and start using SmileFlow with your team today.
Need a custom setup or multiple locations? Talk to us about onboarding.